If you’re preparing for an office move, then you should find experts in the business and allow them to use their expertise to assist you.
If you’re getting ready to relocate your office, you assuredly have a lot to think about. You have to focus on employee transitioning, location scouting and acquisition and document management just for starters. On top of all that, you have the move itself to coordinate and manage. With so much going on at once, planning a corporate relocation may seem overwhelming. Luckily, all it takes is getting the right advice from a professional moving company to make your corporate relocation an organized endeavor. Here are a few pieces of advice for handling your office move.
Assign a Project Manager – You already know how important it is to have a project manager assigned to important tasks. Well, relocating an office is an important task and it’s essential that be done efficiently, carefully and quickly. Relocating requires a lot of communication about things that your staff may not be used to discussing. Having an effective project manager helps streamline communication, making for a smoother move.
Your project manager doesn’t have to be a business manager or supervisor. In fact, it’s probably best to assign the task to an administrative assistant or someone else who knows how the office runs on a day-to-day basis. This person will know where to locate all essential materials will be best suited to coordinate with the moving crew. With a project manager in place you will be able to focus on the aspects of relocating that require more of your attention.
Utilize Professionals – As a business professional, you know undoubtedly and appreciate the value in having industry experts available to complete any given task. If you’re preparing for an office move, then you should find experts in the business and allow them to use their expertise to assist you. In order to find that perfect professional moving company, contact movers in your area and ask them about how they would handle your move. Inquire about their experience, the size of their vehicles, storage options and anything else you feel may be relevant. You know what your business needs when it comes to your corporate relocation, so ask questions until you feel sure that you’ve found the right company.
Make a Floorplan – Your floorplan doesn’t need to be an artistic masterpiece; it only needs to have enough detail to show the movers where to place things in your new office. This is something you should work on with your project manager, the two of you should sit down and discuss the type of atmosphere and vision you have for your new office. Do want an open space for collaboration or would your office be better served with employees in more private work spaces? Are your desks and chairs going to fit well within all of the rooms or will certain furniture need to be placed in specific spots? Answering these types of questions will help you create a floorplan that’s perfect for your business. Once you have a plan, make sure the moving crew gets it before moving day.
Organize Your Team and Communicate – When you find a good professional moving company, they will make sure that you understand everything you should expect during your office move. It’s very important to relay that information to your team as well. Everything will run more smoothly if the plan of action for your move is communicated clearly. Make sure you address and questions or concerns your staff may have about your office move. Whether weekly schedules will need to be amended or workdays interrupted, your team will have a better transition if the know exactly what to expect on moving day.
By following these steps, you can continue to run your business while the movers take care of the move. A corporate relocation is just like any other business endeavor, it must be planned well and the plan must be executed in order to be successful. Keep checking out blog for more moving tips and advice.